Administrator

Administrative Assistant

Location: Allschwil, Switzerland

Duration: Contract will run untill 31st December 2026

Hours: 40 hours

Imagine your next project providing vital administrative support to a global healthcare leader, ensuring seamless office operations and high-impact daily coordination.

The successful candidate will provide comprehensive administrative support across multiple operational areas, managing essential office functions, facilitating team communications, and handling sensitive information with the utmost discretion and judgment.

roles and responsibilities

• Provides administrative support in areas of typing, expense reports, confidential correspondence, file management, travel arrangement and office supply ordering.

• Opens, sorts, prioritizes and distributes incoming communications and other provisions.

• Maintains calendar(s) and arranges meetings.

• Provides relevant staff with reminders of upcoming events and projected related deadlines.

• Coordinates, prepares and edits reports and presentations.

• Prepares memorandums.

• Organizes files, assembles relevant data, compiles statistics or information as directed for use by others.

• Makes travel arrangement, prepares expense reports and process invoices, maintains financial and expense records.

• Handles confidential matters requiring discretion and judgment.

• Greets vendors and visitors.

• Responsible for maintaining office environment.

how to succeed

• Demonstrated proficiency in administrative support tasks, including typing, file management, and office supply procurement.

• Proven ability to organize files, assemble relevant data, and compile statistics or information effectively.

• Strong capability in coordinating, preparing, and editing reports, presentations, and memorandums.

• Experience in handling travel arrangements, preparing expense reports, processing invoices, and maintaining financial records.

• Excellent organizational skills to maintain calendars, arrange meetings, and provide timely reminders of upcoming events and project deadlines.

• Proven track record of managing confidential matters with high levels of discretion and judgment.

• Ability to manage incoming communications by opening, sorting, prioritizing, and distributing them efficiently.

• Strong interpersonal skills to professionally greet vendors and visitors and maintain a welcoming office environment.

benefits

This role offers a very competitive hourly rate. This contract will run for Not Specified

you are welcome here

Johnson & Johnson is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. As a skilled contractor, you’ll play a key part in the thinking, strategy, dynamism - and impact - of this iconic global healthcare company as they touch the lives of nearly a billion people every day. Contribute to the next healthcare breakthrough with your next project at Johnson & Johnson.

application process

We are looking to process the first round of applications within the next 2 working days. We do not accept applications via email or LinkedIn InMail - you must apply direct to this advert.

Diversity, Equity & Inclusion

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo. We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.