Randstad, as the EMEA Johnson & Johnson talent acquisition partner, is responsible for finding and contracting talent for the contingent roles at Johnson & Johnson. If you are selected for a role you will be engaged or employed by one of the Randstad recruitment companies in EMEA and will not be an employee of Johnson & Johnson.

Johnson & Johnson

BE - Medical Event Project Lead (EMEA)

Posted Apr 29, 2021
Job ID: JJJP00006462
7 months
(May 17, 2021 - Dec 31, 2021)
40 hrs/week
Payrate range

Johnson & Johnson Worksense (via Randstad Sourceright) is responsible for finding, engaging and contracting talent for the Johnson & Johnson contingent workforce.


For our EMEA Medical Operations team, I'm currently recruiting a Medical Event Project lead for the hematology therapeutic area.


  • 30% travel in the EU. (2 days per month)
  • +3 years experience with Pharma/Healthcare events is required.
  • For this position you do not need to be located in Belgium!




  • To work strategically with the therapy area in the coordination and implementation of medical education events and materials, including development and execution of digital programmes, in line with EFPIA code.
  • Help disseminate medical education materials to OpCos where appropriate.
  • Responsible for the medical education project coordination of large/complex HCC sensitive cross border medical events (standalone, congresses, ...).
  • Manage the set up and operational execution of HCC sensitive cross-border events, according to MESRL?s expectations and interacting with other med comms. Digital or logistics agency, including overall event budget management responsibilities.
  • Together with the event owner also manage customer interaction with HCPs/HCOs/Scientific Societies organizing congresses and third scientific party events.





Medical Event preparation:

  • Work with the event owner on yearly plans of events and programs.
  • Coordinate the preparation of Medical HCC sensitive Events with the EMEA MAF team(s) event owner (MESRL for ME activities, or EMPL, EMAD, EMAs, for other MAF events).
  • Responsible for set up of preparation meetings with the  Event owner and internal/external stakeholders/agencies.
  • Proactively reach out to the event owner in a continuous way and escalate issues if needed.


Event Project Management:

  • Responsible for preparation, conduction and closure and reconciliation of large/complex HCC sensitive cross border medical events (standalone, congresses, ...).
  • Together with event owner, select & contract medical communication, production (including digital production) and logistics agencies for each event.
  • Together with the event owner, manage HCP communications and relationships.
  • Coordinate, align and act as primary contact point with all external agencies (MedCom, Logistics, production).
  • Closely work with the EMEA Event Support (P2P) team to follow contract, payment processes and event post filling reconciliation.
  • Align with OpCo colleagues on dissemination of materials and the localisation of regional (parent/child) events and handle logistic updates and communication with OpCos on an event basis.
  • Ensure effective onsite delivery.
  • Coordinate event wrap-up and evaluation including feedback forms.


HCBI tasks:

  • Management all HCBI aspects related to event project management: iCONNECT submission, exception or incident, post event filing and archiving, Transfer of Value (ToV)


Budget management tasks:

  • Follow-up with involved agencies their budget estimates and work orders/contract.
  • Request PO numbers and work closely with the EMOS and EMEA Event Support Team (P2P).
  • Follow up on invoices and reconciliations, support the budget owner with reconciliation review of events (review agency budget proposals according to job description and rating cards).
  • Responsible for budget planning, tracking and reporting of large events together with the event owner and EMOS.
  • Provide EMOS with all required information for the MAF budget consolidation.



  • Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy and for medical education projects follow the ME Excellence guidelines.
  • Maintain open communication and cooperation with other individuals in EMEA Medical Affairs Team to ensure knowledge exchange and sharing of good practice.




  • Degree in life science.
  • Familiarity with EFPIA and/or local code in country where based.
  • Fluency in English language required.
  • Fluency in additional EMEA languages is an advantage.
  • This position requires very frequent travel within Europe and other regions (30% to 50% during congress busy periods).




  • Excellent interpersonal, organizational skills, time-management skills and communications skills, both written and verbal.
  • Proven skills at developing and managing varied relationships within and outside the company.
  • Ability to identify and resolve issues that arise during execution of tasks.
  • Very organized and process oriented.
  • Awareness of, and advanced training in, Healthcare Compliance Business Integrity (HCBI).
  • Knowledge of event creation and management in iConnect.




  • +3 years experience with Pharma/Healthcare events.
  • Experienced in working in a complex matrix / virtual environment




  • Flexible working hours.
  • Currently you will work remotely because of COVID-19.
  • This is a contracting position, with the possibility of an extension after the end date. You will receive a contract via a Randstad Entity in your country. We can offer you a a freelance contract for the duration of the assignment at J&J.

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