Executive Assistant Government Affairs & Policy (GA&P) - EMEA

Executive Assistant Government Affairs & Policy (GA&P) - EMEA

• Location: Brussels centre (on-site)

• Duration of the contract: 1 year

• Hours per week: 40 per week | Contract: Fixed-term Employee Payroll only (No B2B / No Freelancers)

Imagine your next project coordinating executive workflows and managing key operations for the EMEA Government Affairs & Policy team at a global healthcare leader. We are seeking an experienced, highly organized, and proactive Executive Assistant to provide comprehensive administrative and operational support to two Senior Directors within Government Affairs & Policy (GA&P), EMEA.

roles and responsibilities 

The Executive Assistant will play a key role in ensuring the effective day-to-day operation of the Senior Directors and their teams, managing complex calendars and travel, coordinating meetings, supporting financial processes, and acting as an important point of contact.

This will involve:

• Managing complex calendars, including scheduling and coordinating internal and external meetings, appointments, and events, while proactively identifying scheduling conflicts.

• Coordinating domestic and international business travel, logistics, and expense management.

• Initiating and managing Purchase Requisitions and Purchase Orders through eMarketplace, and tracking commitments, contracts, and invoices.

• Supporting the effective day-to-day functioning of the Brussels office, including office-related requirements and supplies.

• Handling confidential and sensitive information with appropriate discretion and judgment.

• Capturing and distributing meeting notes and facilitating effective information flow across the team and relevant internal/external contacts.

how to succeed 

To succeed in this role, you need strong organizational skills, attention to detail, sound judgment, and the ability to work independently in a dynamic, international environment.

You will also bring:

• 4 to 6 years of demonstrated experience providing administrative or executive support, ideally to senior leaders in a complex, international organization.

• Strong calendar management, travel coordination, and expense management experience.

• Strong proficiency with ERP systems

• Strong proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, and Excel.

• Excellent written and verbal communication and interpersonal skills in English and Dutch or French.

• Ability to exercise discretion when handling confidential or sensitive information.

• Experience with Purchase Orders, invoice processing, procurement workflows, and contract administration.

• Knowledge of eMarketplace or comparable enterprise procurement platforms is a big plus.

• Experience working in an international, multicultural environment.

benefits 

This role offers a very competitive hourly rate. This contract will run for 1 year.

you are welcome here 

Johnson & Johnson is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson 

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. As a skilled contractor, you’ll play a key part in the thinking, strategy, dynamism - and impact - of this iconic global healthcare company as they touch the lives of nearly a billion people every day. Contribute to the next healthcare breakthrough with your next project at Johnson & Johnson.

application process

We are looking to process the first round of applications within the next 2 working days.We do not accept applications via email.

Diversity, Equity & Inclusion

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.