Administrator (Compliance) - Leeds

The Company:

Johnson & Johnson is the world's most comprehensive and broadly-based healthcare Company, touching the lives of nearly a billion people every day. Our Family of Companies throughout the world compete in consumer, pharmaceutical and medical devices & diagnostics markets and have the skills and resources to tackle the world's most pressing health issues.

The Role:

The Compliance Administrator will be responsible for supporting the general management of the copy approval process for advertising and promotional materials and claims. This will be accomplished by partnering with internal and external stakeholders.

The Compliance Administrator traffics and monitors submissions through their workflow cycles.

Duties and Responsibilities:

Copy Approval Process-

• Enables and manages the review and approval of ad/promo materials and claims
• Quality Check: Performs a pre-review of incoming submissions
• Ensure a feasible submission process and meeting agenda creation (if applicable)
• Tracks progress of all assigned submissions through internal copy approval workflow
• Will be responsible for managing multiple submissions simultaneously across several stakeholder groups
• Moderation of meetings & follow-up post meetings
• Leads discussions with internal stakeholders as well as external partners to ensure timely execution of copy approval process
• Must establish priorities independently based on workload and customer engagement
• Closed-loop verification of changes
• Asset management: ensures timely and accurate provision of approved asset in compliance with Johnson & Johnson record retention requirements
• Ensuring pending submissions are dealt with in a timely manner.
• Managing the correct allocation of re-approvals. 
  Monthly Metrics report for Leadership Team 
• For additional job responsibilities, please review applicable copy approval procedures and defined job deliverables

Process and process development -

• Ongoing partnership and communication with Content Compliance Managers and cross-functional stakeholders (Regulatory, Medical, Legal, HCC, Data Privacy, ITS, Communications, HEMA, Marketing, SLD & Prof Ed, Quality, Omrix) in order to achieve business objectives
• Partner with ITS and DARM to ensure that policies or procedures for digital/mobile activities are followed
• Respond to internal and external customer inquiries on submissions
• Takes initiative to propose modifications to procedures and processes as appropriate
• Understanding and adhering to all relevant business SOPs

Technology / system (if applicable)-

• Will be expert on copy approval workflow and digital asset management system in order to provide guidance and support to internal and external customers 
• Pro-actively collaborate with the Content Compliance technology team to identify and implement technology optimization

Compliance -

Can support audits of the copy approval process

Requirements:

• Graduate degree or equivalent experience
• Proof of English language skills (e.g. Cambridge “Certificate of Proficiency in English (CPE” or degree from university program held in English)
• Personal computer skills, MS Windows, MS Office (MS Outlook, Word, Excel, PowerPoint, Explorer)
  Microsoft Office extended (Visio, Project, Access)
• Business experience (at least 1 year)
• At least 1 year of work experience in a regulated/quality environment
• Cross functional team experience

In Return:

In return for this role you will receive a very competitive hourly rate. A minimum 12 month contract & an opportunity to work with a Global Leader within the Pharmaceutical sector, Johnson & Johnson. 
 

Things to remember before applying for this role:

This role is Inside IR35. The pay rate for this role will depend on how you are paid (PAYE or Umbrella options).
We are looking to process the first round of applications within the next 2 working days.
We do not accept applications via email.

If you are interested in this role please apply now! Make sure you fill out your application in full, your personal CV will be used for the recruiter’s reference only, they are not sent to Hiring Managers. Ensure all relevant information is included in your application!

Thank you very much and we look forward to receiving your application. 
 

If you would like some additional information about the role please contact:

simone.strong@randstadsourceright.co.uk

Diversity, Equity & Inclusion:

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences.

That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.