Medical Event Project Manager - 100% Remote - Outside IR35

Medical Operations Specialist (Budget & Event Project Manager) - 100% Remote - Outside IR35

UK BASED APPLICANTS ONLY!
 

The Company:

Johnson & Johnson is the world's most comprehensive and broadly-based healthcare Company, touching the lives of nearly a billion people every day. Our Family of Companies throughout the world compete in consumer, pharmaceutical and medical devices & diagnostics markets and have the skills and resources to tackle the world's most pressing health issues.

The Janssen Pharmaceutical Companies of Johnson & Johnson provides medicines for an array of health concerns in several therapeutic areas, including Oncology, Immunology, Neuroscience, Cardiovascular & Metabolism, Infectious Diseases & Vaccines, and Pulmonary Hypertension. Please visit https://www.janssen.com for more information.

At the Janssen Pharmaceutical Companies of Johnson & Johnson, what matters most is helping people live full and healthy lives. We focus on treating, curing and preventing some of the most devastating and complex diseases of our time, and we pursue the most promising science, wherever it might be found.

Janssen Supply Group, LLC is a global organization responsible for producing and supplying medicines to markets around the world. We are Janssen. Our mission drives us. Our patients inspire us. We collaborate with the world for the health of everyone in it.

The Project:

Overall budget tracking, consolidation and follow-up, working closely with finance department and budget owners within MAF to ensure that the budget is spent correctly and according to the business plan.

Coordination of health care compliance (HCC) sensitive cross-border meetings (<30 HCPs) and educational grant/consultancy or speaker agreements, within a specific therapy area, aligning closely with EMEA Medical Affairs (MAF) colleagues and other internal functions such as compliance, finance, procurement as well as external partners including agencies and health care professionals (HCPs).

Ensure compliance with HCC and Transfer of value requirements.
 

MAIN ACTIVITIES/TASKS:

Budget management tasks

• Responsible for overall budget tracking by consolidating information acquired from agencies, internal stakeholders and Janssen finance
• Support consolidation of budget in accordance with finance update cycles, escalating budget discrepancies as appropriate
• Follow-up with involved agencies on budget estimates and work orders/contract
• Request PO numbers and work closely with the EMEA Event Support Team
• Follow up on invoices and reconciliations
• Responsible for budget planning, tracking and reporting of events, sponsorships, grants and consultancy agreements

Medical Event Planning

• Coordinate the planning of Medical HCC sensitive meetings with less than 30 external participants working closely with the EMEA MAF and MedEd team(s)
• Organize and attend planning meeting(s) with the respective EMEA team(s) and stakeholders and contribute to review of annual plans for Medical activities, Educational Grants and Consultancy agreements
• Proactively reach out to Event/Grant/Consultancy agreement owner (or escalate) in case of discrepancy between Annual planning and currently requested activities
   

Event Project Management

• Responsible for preparation, set up, conduct and closure of Medical meetings with less than 30 external participants
• Together with internal event owner, select & contract medical communication and logistics agency for each meeting, ensure compliance with established rate card as determined by procurement
• Act as primary contact point for external participants and medical communication agencies
• Arrange all the logistic for the meeting and the external participants
• Closely work with the EMEA Event Support team to follow contract and payment processes.
• Close and reconcile events against agreed budgets

Educational Grant/Consultancy or speaker agreements management

• Together with the team, obtain the required documentation for submission
• Advise the requester on local HCC requirements or specificities
• Closely work with the EMEA Event Support team to follow contract and payment processes
   

Healthcare Compliance tasks

• Management all healthcare compliance aspects related to meeting project management (<30 HCPs) and Educational Grant/Consultancy or speaker agreements management:
• post meeting reconciliation, filing and archiving,
• Coordinate transfer of value (ToV) and disclosure
   

General

• Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy
• Maintain open communication and cooperation with other individuals in EMEA Medical Affairs Team to ensure knowledge exchange and sharing of good practice.
• Look for efficiencies and improvements in the related business processes
   

Experience required:

• Must have a medical/healthcare/pharmaceutical meeting background
• Must have budget/finance experience
• Project management skills
• Experienced in working in a complex matrix / virtual environment
• Excellent interpersonal, organizational skills, time-management skills and communications skills, both written and verbal.
• Proven skills at developing and managing varied relationships within and outside the company.
• Awareness of, and advanced training in, Healthcare Compliance
• Ability to identify and resolve issues that arise during execution of task.
• Fluency in English language required.
• Fluency in additional EMEA languages an advantage
• Flexibility to travel occasionally within Europe
• Intermediate Excel Skills - Essential

This role requires someone with Event, Project & Budget Management skills. 

In Return:

In return for this role you will receive a very competitive hourly rate. A minimum 12 month contract & an opportunity to work with a Global Leader within the Pharmaceutical sector, Johnson & Johnson. 

Please Note: This role is OUTSIDE IR35. PAYE or Ltd options available.

Rates: Up to £31ph for PAYE or up to £41ph for LTD Company 

If you are interested in this role please apply now, or for more information contact Tabitha.Crabtree@randstadsourceright.co.uk

Please Note: We are looking for someone for this role ASAP so please be quick to apply. First round of applications will be sent by Monday 6th.