Randstad, as the EMEA Johnson & Johnson talent acquisition partner, is responsible for finding and contracting talent for the contingent roles at Johnson & Johnson. If you are selected for a role you will be engaged or employed by one of the Randstad recruitment companies in EMEA and will not be an employee of Johnson & Johnson.

Johnson & Johnson

Senior Administrator

Posted Jun 15, 2021
Job ID: JJJP00006881
11 months, 4 weeks
(Jul 12, 2021 - Jul 12, 2022)
37 hrs/week
Payrate range
13 - 15 £/hr

Senior Administrator

Leeds + remote 


The Role:


You will be responsible for supporting the general management of the copy approval process for advertising and promotional materials and claims. This will be accomplished by partnering with internal and external stakeholders.


You will be responsible for traffic and monitor submissions through their workflow cycles.




  • Process Owner of Johnson & Johnson EMEA copy and claims approval process
  • Enables and manages the review and approval of ad/promo materials and claims
  • Ensure a feasible submission process and meeting agenda creation (if applicable)
  • Tracks progress of all assigned submissions through an internal copy approval workflow
  •  Will be responsible to manage multiple submissions simultaneously across several stakeholder groups
  • Moderation of meetings & follow-up post meetings
  • Leads discussions with internal stakeholders as well as external partners to ensure timely execution of copy approval process
  • Must establish priorities independently based on workload and customer engagement
  • Closed-loop verification of changes
  • Asset management: ensures the timely and accurate provision of an approved asset in compliance with Johnson & Johnson record retention requirements
  • Ensuring pending submissions are dealt with in a timely manner
  •  Managing the correct allocation of re-approvals


Process and process development


  • Ongoing partnership and communication with cross-functional stakeholders (Regulatory, Medical, Legal, HCC, Data Privacy, ITS, Communications, HEMA, Marketing, SLD & Prof Ed, Quality, Omrix) in order to achieve business objectives
  •  Partner with ITS and DARM to ensure that policies or procedures for digital/mobile activities are followed
  • Respond to internal and external customer inquiries on submissions
  • Takes initiative to propose modifications to procedures and processes as appropriate
  • Understanding and adhering to all relevant business SOPs
  • Technology / system (if applicable)
  • Will be an expert on copy approval workflow and digital asset management system in order to provide guidance and support to internal and external customers
  •  Pro-actively collaborate with the Compliant Communication technology team to identify and implement technology optimization


Experience and Education:


  • Graduate degree or equivalent experience
  • English language skills written and oral are required, additional languages would be advantageous
  • At least 1 year of work experience in a regulated / quality environment (e.g. medical devices, pharmaceuticals) desirable but not essential
  • Knowledge of basic Marketing communication principles
  • Cross-functional team experience


Skills Required:


  • Integrity and Credo based actions
  • Strong communication skills
  • Strong organizational skills
  • Change management skills
  • Project management skills and ability to work on multiple projects simultaneously
  • Independent acting / working in administrative parts
  •  Making decisions independently
  • Ability to collaborate and work in a matrix organization supporting multiple stakeholders
  • Must be results and performance driven
  • Flexible working approach Basic knowledge of MDD/ MDR related regulations
  • Analytical problem-solving skills


Computer / Digital skills:


  • Personal computer skills, MS Windows, MS Office (MS Outlook, Word, Excel, PowerPoint, Explorer)
  • Adobe Acrobat
  • High level understanding of mobile applications & social media platforms


In Return:


In return for this role you will receive a 12 month contract with the possibility of extension. You will also receive a very competitive day rate, alongside the opportunity to work with one of the worlds leading pharmaceutical companies, Johnson & Johnson.

Similar jobs

+ View all jobs