Randstad, as the EMEA Johnson & Johnson talent acquisition partner, is responsible for finding and contracting talent for the contingent roles at Johnson & Johnson. If you are selected for a role you will be engaged or employed by one of the Randstad recruitment companies in EMEA and will not be an employee of Johnson & Johnson.

Johnson & Johnson

Administrator - Cancel

Posted Oct 14, 2020
Job ID: JJJP00003775
11 months, 4 weeks
(Nov 23, 2020 - Nov 23, 2021)
37 hrs/week
Payrate range
13 - 13 £/hr

Johnson & Johnson is recruiting for a Administrator to join the team, located in Leeds for a contract of 12 months starting 23rd November 2020.

As a Administrator you will provide support to the clinical study staff within the Medical Device Group, as well as fostering strong, productive relationships with colleagues within the Medical Device Group organization.

You will be responsible for processing, tracking, and filing of study documents, and management of the Trial Master File within the clinical projects. In addition, administratively support clinical study staff as required.

You will also support project managers within the assigned clinical studies. 

Key Responsibilities

  • Clinical Administration Tasks - (includes CTMS build and tracking, v-TMF build & upload).
  • Under general supervision, accountable for the timely tracking of study essential documents and ensuring completeness of the Trial Master File for assigned clinical studies according to appropriate regulations, departmental guidelines, and work instructions.
  • Creation/distribution of regulatory binders & the wet-ink signed documents binder.
  • Assist study staff and investigators to quickly and effectively resolve issues relating to Study Files (Trial Master File and Investigator Site File). Respond to problems and assists in implementing corrective and preventive actions.
  • Assist in providing internal communication of important clinical data and events.
  • Support ongoing use of CTMS by maintaining and tracking relevant activities.
  • Provide safety documentation to other functional groups in support of safety committee meetings as requested (supporting role).

Other Administrative Tasks

  • May be asked to provide support for study supplies creation, ordering and distribution to the sites e.g. print protocols, burn DVDs.
  • May be asked to assist with Device tracking and ordering if required and if applicable.
  • Assistance with logistics for Investigator meetings/expert panel meetings.
  • Assistance with distribution of newsletter (create mailing list from CTMS and routing for internal approval).
  • Participates in process improvement activities related to CTMS/v-TMF within the department.



  • Minimum of a Bachelor’s Degree is required.


  • Previous clinical research experience is a plus.
  • Requires previous administrative support experience or equivalent for at least 1 year.
  • Clinical/medical background is a plus.


  • Requires experience and knowledge working with computer systems (Microsoft office – Excel, Word and Power Point). 

Addition Requirements

Demonstrated competencies in the following areas are required:

  • Tracking
  • Written and verbal communications
  • Attention to details
  • Organizational skills

Our vision is to be the outstanding Health & Wellness organization by leveraging the commercial strategy to deliver competitive advantage and value creation for the consumer, customer and J&J. And as part of one of the largest and most diverse healthcare companies in the world, our brands leverage the company’s world-class research tools and scientific prowess to provide consumers across the globe with innovative consumer medicines, skin, baby and crucial health solutions. We seek to meet the health needs of families everywhere through a broad range of well-known and trusted health products. At Johnson & Johnson we have a truly unrivalled brand portfolio with power brands across multiple categories including but not limited to Johnson’s®, Neutrogena®, Nicorette®, Clean & Clear®, Listerine®, Calpol®, and Sudafed. 

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