Administrator

Job Title: Administrator 

Location: Johnson & Johnson In Castletroy, Limerick

The role offers temporary remote working, then it will return to hybrid working, working 3 days on site and 2 days remote.

ASAP start - 12 month contract, possibility of an extension 

Hours: 40 per week 

Hourly Pay Rates: €15 - €22 PAYE

The Role:

Administrator to join the Surgical Vision department to provide support to 2 senior directors with administrative and organisational support, as well as general office administration and support.

Main Responsibilities:

• Diary Management
• International travel arrangements, hotel bookings etc
• Reconciling expenses 
• Arranging meetings – Zoom, TEAMs, Townhalls etc
• Organising Travel VISAs etc
• Maintaining records, Distribution Lists and Organisation charts
• Preparation of PowerPoint presentations & internal communications
• General office administration – stationary orders etc
• Support onsite meetings / visits

Other administrative duties

• EHS point of contact for office
• Point of contact for Return to Workplace for office personnel
• Raise and maintain Purchase Orders
• Maintain SharePoint folders
• Employee onboarding preparation
• International travel visa requests
• Coordination of records for tax substance

Qualifications & Skills required

• Leaving Certificate Qualified, additional qualifications preferred
• High level of digital literacy, including Microsoft Word, PowerPoint, Outlook. Specifically multiple diary management
• Handling critical/confidential information with integrity
• Responding to enquires / requests in a timely fashion with clear communication
• Attention to detail and accuracy
• Excellent interpersonal skills to collaborate with multiple functions/ stakeholders at all levels of the business
• Ability to build relationships
• Self-motivated and organised
• Proactive and forward planning
• Able to work flexibly and under pressure to deadlines
• Positive ‘can do’ attitude

Diversity, Equity & Inclusion:

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences

That is why we in Ireland are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.

In return for this role, you will receive a competitive hourly rate. A minimum 12-month contract & an opportunity to work with a Global Leader with Johnson & Johnson.

Things to remember before applying for this role:

We are looking to process the first round of applications within the next 2 working days.

Please make sure you fill out your application in full, your personal CV will be used for the recruiter’s reference only, they are not sent to Hiring Managers. Ensure all relevant information is included in your application!