Business Compliance Administrator

Business Compliance Administrator

Location: Pinewood or Leeds

Duration: 6 months (opportunity for contract extension)

Hours: Part-time (18.5 hours per week/2.5 days per week)

Pay rate range: Competitive hourly rate

Imagine your next project as Business Compliance Administrator. The Business Compliance Administrator has the responsibility to support the UK/IRE Business Compliance & Operational Function across the assigned business unit(s) to ensure all activities within the UK/IRE One MD business take place compliantly and payments are processed in a timely manner and in line with the P2P process.

You will undertake various administrative tasks across UK/IRE Commercial Function including supporting the Business Compliance Specialist with Health Care Compliance (HCC) review, approvals and reconciliation, through to providing general administrative and meeting and travel support to the sales, marketing and commercial teams.  The role will also involve raising Purchase Orders in line with internal policies to ensure that the business follow the P2P process.

roles and responsibilities

• Provide administrative support to the designated UK/IRE Business Compliance Specialist to ensure all HCP/GO related activities within the business take place compliantly and have the required documents and approvals in place prior to the activity going ahead

• Provide guidance, and first level reviews in accordance with the HCC programme

• Process and review such requests via the on-line approvals tool

• Draft HCP/ GO contracts using a legally approved template

• Deliver ad-hoc training and systems supports on HCC approvals system to staff as required

• Ensure post event documentation is provided in line with audit requirements

• Logistical support for internal and external meetings

• Booking of HCP/GO travel and accommodation in line with company policy

• Process and submit accurate payments in a timely manner

• Ensure POs are raised and process managed from end to end in a timely manner

• Liaising with appropriate business partners to ensure POs are routed to the correct cost centre and approval flows are set-up correctly

• Liaise with ARIBA site co-ordinator and Global Services Team as necessary to identify and resolve payment discrepancies

• Enhance the Business Compliance function by accepting ownership for being customer centric and solutions orientated

• Engage with and support the business as a trusted partner and offer necessary support

• Support testing, monitoring and auditing of the HCC and finance programmes

• Establish work procedures and processes that support company and departmental standards, procedures and strategic directives

• Contribute to quarterly metrics / reporting

• Establish a sound business relationship with internal and external stakeholders

• Willingness to travel, and attend meetings as required

how to succeed

• Ability to work on own initiative and as part of a team

• Demonstrates high level administration skills

• Proactively manages workload

• Ability to deal with flexible workload and ambiguity is essential

• Excellent attention to detail

• Excellent communicator

• Self-motivated and enthusiastic

• Ability to effectively operate at all levels within the organisation within and build strong working relationships with all stakeholders

• Work with company policies and procedures

Education and Experience

• Minimum of 5 years Administration Experience

• Familiar with J & J policies relevant to the role – HCBI guide, Policy of Business Conduct, Travel, Meetings and Expenses Policy, and P2P process

• Experience of HCC systems (HCC life / FIDO) and J&J systems preferably (HCC Life / ARIBA / SAP)

benefits

This role offers a very competitive hourly rate. This contract will run for 6 months and has a strong chance of extension. 

you are welcome here

Johnson and Johnson is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. As a skilled contractor, you’ll play a key part in the thinking, strategy, dynamism - and impact - of this iconic global healthcare company as they touch the lives of nearly a billion people every day. Contribute to the next healthcare breakthrough with your next project at Johnson & Johnson.

application process

We are looking to process the first round of applications within the next 2 working days.

We do not accept applications via email. The pay rate for this role will depend on how you are paid. PAYE & Umbrella options are available. 

questions

If you would like some additional information about the role please contact: sara.marsalo@randstadsourceright.co.uk

Diversity, Equity & Inclusion

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.