Randstad, as the EMEA Johnson & Johnson talent acquisition partner, is responsible for finding and contracting talent for the contingent roles at Johnson & Johnson. If you are selected for a role you will be engaged or employed by one of the Randstad recruitment companies in EMEA and will not be an employee of Johnson & Johnson.

Johnson & Johnson

Business Coordinator

Posted Sep 27, 2021
Job ID: JJJP00007844
1 year
(Oct 11, 2021 - Oct 10, 2022)
37.5 hrs/week
Payrate range
16 - 17 £/hr

Business Coordinator

Pinewood, Wokingham

12-month contract

Inside IR35 

17 per hour PAYE


Job Purpose:

Coordinate and execute aligned physical and digital events across Professional Education & Development (PED), Marketing and Sales and manage UK PED budget

  • Manage UK PED budget, POs, suppliers etc
  • Compliance and Health Care Compliance (HCC) support
  • Coordinating between teams to help plan, coordinate and execute events for customer teams including internal & externally held events
  • Organising with the National Sales Manager the National Sales Meetings and managing 3rd party logistics providers.
  • Support for Professional Affairs Consultant (PAC) Team
  • Managing Key Opinion Leader communications in conjunction with PED and marketing teams.
  • Manage copy clearance as required by PED


Responsible for: 


  • Managing Internally held and externally held events for customer teams
  • Liaising with and supporting PED, Marketing and Customer Teams to plan, coordinate and execute all physical and digital events
  • Including faculty, invites, HCC requests into HCC Life*, materials, catering, requesting POs to be raised, liaising with agencies, closing related POs & Goods Receipting
  • In scope are HCC requests for Head Office organised events; Out of scope are HCC requests for sales team organised events (which are handled by sales administrator/ coordinator)
  • Help develop and manage internal meetings utilising 3rd party event management agencies for logistics, including:
  • National Sales Meetings (up to 3 per year), including: venue sourcing, managing contracts, keeping within budgetary requirements.
  • Provide all contracts and documentation to ensure in line with HCC guidelines for compliant interaction with speakers and panel members.
  • Provide support to PAC team and to PAC team manager o Including requesting POs, managing 3rd party travel agency, handling queries and facilitating requests

Experience required: 

  • Excellent organisational and time management to effectively manage and prioritise multiple tasks and work to tight deadlines
  • Competent user of a variety of computer software packages, including Microsoft Word, Outlook, PowerPoint and Excel.
  • Ability to work with colleagues and key stakeholders across various functions and levels within the organisation
  • Good communicator with ability to confidently interact with both internal colleagues and external customers
  • Demonstrates a clear, accurate attention to detail
  • Ability to work flexibly and as part of a team, and to use own initiative
  • Understands and commits to the importance of processes and procedures designed to optimise efficiencies and performance
  • Strong sense of urgency required Preferred Skills:
  • Qualification in Business and Administration (NVQ or equivalent) or appropriate experience Experience
  • Proactively managing and maintaining budgets for multiple stakeholders
  • Coordinating and organising internal meetings and events for external customers.
  • Maintaining effective records management systems in line with company policies and legal/regulatory requirements


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