Business Coordinator

Business Coordinator

Pinewood, Wokingham

12-month contract

Inside IR35 

17 per hour PAYE

Job Purpose:

Coordinate and execute aligned physical and digital events across Professional Education & Development (PED), Marketing and Sales and manage UK PED budget
 

• Manage UK PED budget, POs, suppliers etc
• Compliance and Health Care Compliance (HCC) support
• Coordinating between teams to help plan, coordinate and execute events for customer teams including internal & externally held events
• Organising with the National Sales Manager the National Sales Meetings and managing 3rd party logistics providers.
• Support for Professional Affairs Consultant (PAC) Team
• Managing Key Opinion Leader communications in conjunction with PED and marketing teams.
• Manage copy clearance as required by PED

Responsible for: 

• Managing Internally held and externally held events for customer teams
• Liaising with and supporting PED, Marketing and Customer Teams to plan, coordinate and execute all physical and digital events
• Including faculty, invites, HCC requests into HCC Life*, materials, catering, requesting POs to be raised, liaising with agencies, closing related POs & Goods Receipting
• In scope are HCC requests for Head Office organised events; Out of scope are HCC requests for sales team organised events (which are handled by sales administrator/ coordinator)
• Help develop and manage internal meetings utilising 3rd party event management agencies for logistics, including:
• National Sales Meetings (up to 3 per year), including: venue sourcing, managing contracts, keeping within budgetary requirements.
• Provide all contracts and documentation to ensure in line with HCC guidelines for compliant interaction with speakers and panel members.
• Provide support to PAC team and to PAC team manager o Including requesting POs, managing 3rd party travel agency, handling queries and facilitating requests
   

Experience required: 
 

• Excellent organisational and time management to effectively manage and prioritise multiple tasks and work to tight deadlines
• Competent user of a variety of computer software packages, including Microsoft Word, Outlook, PowerPoint and Excel.
• Ability to work with colleagues and key stakeholders across various functions and levels within the organisation
• Good communicator with ability to confidently interact with both internal colleagues and external customers
• Demonstrates a clear, accurate attention to detail
• Ability to work flexibly and as part of a team, and to use own initiative
• Understands and commits to the importance of processes and procedures designed to optimise efficiencies and performance
• Strong sense of urgency required Preferred Skills:
• Qualification in Business and Administration (NVQ or equivalent) or appropriate experience Experience
• Proactively managing and maintaining budgets for multiple stakeholders
• Coordinating and organising internal meetings and events for external customers.
• Maintaining effective records management systems in line with company policies and legal/regulatory requirements