Executive Assistant

Executive Assistant

Location: Leiden 

Duration of the contract: 12 months, 100% onsite  

Hours per week: 32 or 40 hours

Experience: Worked in a large global company, fluent English, strong internal stakeholder management & 3+ years experience. 

Imagine your next project providing the high-level strategic leverage that allows our senior leadership to focus on unlocking the potential medicines of tomorrow.

As the Executive Assistant to the Senior Director, you will manage a complex and often confidential agenda while enabling efficient decision-making and smooth daily operations. This role requires discretion, proactivity, and the ability to coordinate across diverse teams and external partners within a high-growth environment.

roles and responsibilities 

You will serve as a pivotal "gatekeeper" and liaison, ensuring the Senior Director’s office runs with precision and professionalism.

This will involve:

• Manage the Senior Director’s calendar, including scheduling, prioritizing and reconciling meetings, and protecting time for strategic activities.

• Handle confidential items on the agenda with absolute discretion and sound judgment.

• Screen, prioritize and route incoming communications (email, calls, mail); draft and prepare confidential correspondence and memorandums.

• Arrange and coordinate internal and external meetings (logistics, agendas, materials, minutes, follow-ups) and provide timely reminders to participants and stakeholders.

• Make travel arrangements (air, ground, accommodation), prepare itineraries, process travel bookings, and produce detailed expense reports.

• Process invoices, maintain financial/expense records and support basic budget tracking.

• Maintain organized physical and electronic filing systems; manage document retention and retrieval.

• Support with guests and visitors i.e. VPs, Directors and Sr Directors.

• Take initiative to follow up on action items, monitor status updates, and escalate issues appropriately.

how to succeed

You are a proactive problem-solver who anticipates needs before they arise and remains calm under the pressure of a fast-paced corporate environment.

You will also bring:

• Bachelor’s degree or equivalent experience.

• Proven track record of managing complex calendars, travel, and high-volume communications.

• Proven experience in supporting agendas/calendars of senior managers.

• Proficiency with Microsoft Office (Word, Excel, PowerPoint) and calendar tools (Outlook).

• Excellent written and verbal communication skills.

• Experience with expense management tools (Concur or similar).

• Flexible and adaptable mindset to changing priorities.

• Discreet, trustworthy, and respectful of confidential information.

benefits

This role offers a very competitive hourly rate. This contract will run for 12 months.

you are welcome here

Johnson & Johnson is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson Innovative Medicine

Patients inform and inspire our science-based innovations, which continue to change and save lives. Applying rigorous science and compassion, we confidently address some of the most complex diseases of our time and unlock the potential medicines of tomorrow. Our diverse portfolio spans multiple therapeutic areas — Oncology, Immunology, Neuroscience, Cardiovascular, Pulmonary Hypertension, and Retina. We are continuously working to develop treatments, aspiring to find cures, pioneering the path from lab to life, and championing patients every step of the way.

application process

We are looking to process the first round of applications within the next 2 working days. We do not accept applications via email.

Diversity, Equity & Inclusion

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.