Senior Administrator - Dutch Speaking

Senior Administrator - Dutch Speaking

Leeds 

12 month contract 

£12- 15 per hour PAYE 

The Senior Administrator will be responsible for supporting the general management of the copy approval process for advertising and promotional materials and claims. This will be accomplished by partnering with internal and external stakeholders.

KEY SKILL / KNOWLEDGE REQUIREMENTS:

• Integrity and Credo based actions
• Strong communication skills
• Strong organizational skills
• Project management skills and ability to work on multiple projects simultaneously
• Independent acting / working in administrative parts
• Independent management of projects
• Ability to collaborate and work in a matrix organization supporting multiple stakeholders
• Sense of urgency
• Customer orientation
• Able to work in a team
• Working in international, multicultural environments
• Quick learner
• Multi-language skills: Dutch, English required

KEY JOB RESPONSIBILITIES: 

Copy Approval Process

• Enables and manages the review and approval of ad/promo materials and claims
• Quality Check: Performs a pre-review of incoming submissions
• Ensure a feasible submission process and meeting agenda creation (if applicable)
• Tracks progress of all assigned submissions through internal copy approval workflow
• Will be responsible for managing multiple submissions simultaneously across several stakeholder groups
• Moderation of meetings & follow-up post meetings
• Leads discussions with internal stakeholders as well as external partners to ensure timely execution of copy approval process
• Must establish priorities independently based on workload and customer engagement
• Closed-loop verification of changes
• Asset management: ensures timely and accurate provision of approved asset in compliance with Johnson & Johnson record retention requirements
• Ensuring pending submissions are dealt with in a timely manner.
• Managing the correct allocation of re-approvals.
• Monthly Metrics report for Leadership Team
• For additional job responsibilities, please review applicable copy approval procedures and defined job deliverables

Process and process development

• Ongoing partnership and communication with Compliant Communications Managers and cross-functional stakeholders (Regulatory, Medical, Legal, HCC, Data Privacy, ITS, Communications, HEMA, Marketing, SLD & Prof Ed, Quality, Omrix) in order to achieve business objectives
• Partner with ITS and DARM to ensure that policies or procedures for digital/mobile activities are followed
• Respond to internal and external customer inquiries on submissions
• Takes initiative to propose modifications to procedures and processes as appropriate
• Understanding and adhering to all relevant business SOPs
• Will be expert on copy approval workflow and digital asset management system in order to provide guidance and support to internal and external customers
• Pro-actively collaborate with the Compliant Communication technology team to identify and implement technology optimization

Compliance

• Can support audits of the copy approval process

EXPERIENCE:

• At least 1 year of work experience in a regulated/quality environment (e.g. medical devices, pharmaceuticals)
• Knowledge of basic Marketing communication principles
• Cross-functional team experience
• Personal computer skills, MS Windows, MS Office (MS Outlook, Word, Excel, PowerPoint, Explorer)
• Microsoft Office extended (Visio, Project, Access)
• Adobe Acrobat
• HTML knowledge
• High-level understanding of mobile applications & social media platforms
• Fluent in Dutch