UK - Marketing Administrator

Marketing Administrator (Secondment - Maternity Cover)

The Company

At Janssen, we are dedicated to addressing and solving some of the most significant unmet medical needs of our time in oncology, immunology, neuroscience, infectious diseases and vaccines, and cardiovascular and metabolic diseases. Motivated by our dedication to patients, we bring creative products, services and solutions to people throughout the world. Janssen is a pharmaceutical company of Johnson & Johnson.

Please visit www.janssen.co.uk for more information.

Job Role Opportunity

An exciting new opportunity has arisen for a Marketing Administrator - Immunology to join the Immunology team reporting to Senior Product Manager - IBD based in Janssen High Wycombe office.

Role Purpose

An exciting opportunity has arisen for a marketing co-ordinator to provide logistical and administrative support to the product managers and digital marketers, to increase efficiency of the team.

Role Activities

Approval Process

Run the marketing material approval process by

Collaborating closely with the (Senior/Associate) Product Manager, creative agencies, medical affairs and the business unit director

Uploading jobs onto the copy approval system

Following up with business partners to encourage timely approval of materials through the copy approval system

Archiving jobs once finalised

Financial processes

Raise purchase orders for the Immunology team, liaise with suppliers/procurement to update them on status. Track team financials. Work with procurement and (S/A) Product Manager to ensure timely goods receipting and invoicing from suppliers.

Arrange monthly budget meetings with Product Managers

Run an open purchase order report every 2 weeks

Work with our finance partner and homecare manager to ensure our homecare companies are being paid in a timely manager.

Materials Management

Following direction from (S/A) Product Manager, collaborate closely with print company to handle printing and reprinting of marketing materials

Following direction from (S/A) Product Manager lead destruction of stock and updating of materials with PI / SmPC changes when necessary, sending out communications to team and agencies in a timely manner, monitor confirmations from account team that they have followed instructions.

Warehouse Management

Lead/Manage the relationship between Janssen/CPG

Arrange quarterly meetings with CPG (warehouse)

Run reports to ensure Janssen are spending money wisely

Work with the marketing teams to destroy any unused stock

SOP Management

Leading the SOP Set up maintenance monitoring and closure of user-created externally facing e-mail inboxes

Working with IT and the business to ensure Janssen are compliant

General Admin

Answer telephone and email queries from the sales force and support them where appropriate with materials, posting materials to them, arranging deliveries and couriers etc.

Lead CPG warehouse stock levels of account team promotional/educational materials; book new stock in, monitor levels of promotional items, and make (S/A) Product Manager aware when items are low, order and arrange delivery of materials.

Send out materials to homecare companies on request

Provide holiday/sick cover to other Marketing Co-Ordinator

Qualifications

GCSE English and Mathematics

Experience and Skills:

Required:

Highly organised individual with a proactive nature

Interest in budget management

IT Literate: Good understanding and use of core IT systems such as Excel, Outlook, Word

Ability to learn new processes quickly

Ability to run multiple projects

Maintain high level of attention to detail

Experience in raising purchase orders, preferably using SAP

Preferred:

Experience within the pharmaceutical industry.

Experience of basic financial management.