Legal Operations Specialist

EMEA Legal Operations Specialist

Location: Diegem

Working mode: Hybrid, 3 days on-site and 2 WFH

Duration: 12 months (opportunity for a contract extension)

Hours: Full-time, 40 hours per week (32 hours/80% can be considered)

Pay rate range: Competitive hourly rate

The Johnson & Johnson EMEA Global Legal Organization (GLO) is recruiting for an EMEA Legal Operations Specialist to support its spend and matter management platform, ASCENT, along with associated processes.  

The Specialist will work closely with the ASCENT EMEA Legal Ops Support Team, GLO EMEA lawyers and professional associates, and external counsel. The position will also support business and cross-functional team members at both global and regional levels, coordinating and facilitating ASCENT processes. 

This role requires a strong analytical and problem-solving mindset, excellent interpersonal skills, and a growth-oriented, high-performance demeanour. The EMEA Legal Operations Specialist will develop subject matter expertise in the ASCENT platform. 

roles and responsibilities

• Onboarding new and updating existing law firm accounts in APEX (J&J supplier database) and ASCENT, as well as managing internal user accounts.

• Leading training sessions on tool usage for legal, business and external partners and providing first-line support for matter, budget and invoicing inquiries.

• Managing the EMEA ASCENT Legal Ops Team shared mailbox.

• Maintaining accurate records and data integrity, including creating and updating internal databases and user manuals.

• Driving data hygiene and optimization initiatives.

• Supporting internal audit teams by providing relevant information and documentation.

• Reviewing invoices for compliance and managing them accordingly through detailed analysis.

• Addressing accounting and financial inquiries by thoroughly researching and interpreting relevant data.

• Overseeing system performance and identifying potential issues through effective troubleshooting.

• Generating reports and utilizing strong analytical skills to support financial stewardship initiatives.

how to succeed

• Bachelor’s degree in finance, accounting, business administration, or relevant experience.

• 2-4 years of working experience in finance or data analytics, or a strong understanding of finance and business concepts.

• Strong proficiency in Excel, Power BI and/or other data analytic tools is highly preferred.

• Experience with cross-functional coordination and management support; strong teamwork skills are essential.

• Ability to manage complex issues under pressure, demonstrating strong attention to detail, effective time management, and solid prioritization skills.

• Capability to handle confidential matters with discretion and sound judgment.

• Excellent written and spoken English skills; additional languages are a plus.

benefits

This role offers a very competitive hourly rate. This contract will run for 12 months and has a chance of contract extension.

you are welcome here

Johnson & Johnson is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson

Caring for the world, one person at a time has inspired and united the people of Johnson & Johnson for over 130 years. As a skilled contractor, you’ll play a key part in the thinking, strategy, dynamism - and impact - of this iconic global healthcare company as they touch the lives of nearly a billion people every day. Contribute to the next healthcare breakthrough with your next project at Johnson & Johnson.

application process

We are looking to process the first round of applications within the next 2 working days.

We do not accept applications via email. The pay rate for this role will depend on how you are paid. Options are available. 

Diversity, Equity & Inclusion

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.