Medical Events Coordinator

Medical Events Coordinator 

(Medical Operations Project Lead)

Location: Remote, must be based in the UK. 

Travel: Travel to events within Europe will be required during busy periods 

Duration: 12 months initially 

Hours: 37.5 per week

Imagine your next project as a Medical Event Coordinator, working at the forefront of cutting edge work and technology with one of the leading Pharmaceutical companies in the world!

roles and responsibilities

• Event Project Management - responsible for preparation, conduct, and closure/reconciliation of HCC sensitive cross border medical events (standalone, congresses, advisory boards and individual consultancies…)

• Manage the project coordination with internal and external stakeholders/agencies with event owner and also manage customer interaction with HCPs/HCOs/Scientific Societies organising congresses and third scientific party events.

• Production (including digital production) and logistics agencies for each event

• Coordinate, align and act as primary contact point with all external agencies

• Coordinate event wrap-up and evaluation including feedback forms

• Work with budget owner on yearly plans of events and programs

• Coordinate the preparation of medical HCC sensitive events with the EMEA MAF team(s) event owner (MESRL for ME activities, or  EMPL, EMAD, EMAs, for other MAF events)

• Responsible for set up of preparation meetings with event owner and internal/external stakeholders/agencies. 

• Proactively reach out to event owner in a continuous way and escalate issues if needed

• Management of all HCBI aspects related to event project management and Educational Grant/Sponsorship/Consultancy or speaker agreements management

• Closely work with the EMEA Event Support (P2P) team to follow contract and payment processes 

• Post event reconciliation, filing and archiving, 

• Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy and for medical education projects follow the ME Excellence guidelines

how to succeed

You will have excellent interpersonal, organisational skills, time-management skills and communications skills, both written and verbal. You will have proven skills at developing and managing varied relationships within and outside the company. You will also bring:

• BSc or similar 

• 4-5 years’ experience in Pharma in an events based role

• Experienced in working in a complex matrix / virtual environment

• Familiarity with EFPIA and/or local code in country where based

• Fluency in English language required.

• Fluency in additional EMEA languages an advantage

• Ability to identify and resolve issues that arise during execution of tasks.

• Knowledge of J&J travel policies (AMEX), and internal systems used (including iCONNECT, Concur, ICD, HPR, Cornerstone, eMP, LYNX, CBI and others ) would be beneficial

details

• This role offers a very competitive hourly rate. This contract will run for a 12 month duration and has a strong chance of extension. 

• This is a remote position. Must be based in the UK. 

• Requires travel to events within Europe.

you are welcome here

J&J Janssen Innovative Medicine is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson Innovative Medicine

Patients inform and inspire our science-based innovations, which continue to change and save lives. Applying rigorous science and compassion, we confidently address some of the most complex diseases of our time and unlock the potential medicines of tomorrow.

Our diverse portfolio spans multiple therapeutic areas — Oncology, Immunology, Neuroscience, Cardiovascular, Pulmonary Hypertension, and Retina.

We are continuously working to develop treatments, aspiring to find cures, pioneering the path from lab to life, and championing patients every step of the way.

Janssen UK: https://www.janssen.com/uk/

Janssen Ireland: https://www.janssen.com/ireland/

application process

We are looking to process the first round of applications within the next 2 working days.

We do not accept applications via email. The pay rate for this role will depend on how you are paid. PAYE, LTD & Umbrella options are available. 

questions

If you would like some additional information about the role please contact: simone.strong@randstadsourceright.co.uk

Diversity, Equity & Inclusion

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.