Medical Operations Project Lead (MOPL)

Medical Operations Project Lead (MOPL)

Location: High Wycombe

Hybrid working  - Mostly remote working and some days on site.

Travel: This position requires frequent travel within Europe (and sometimes but rarely other regions) (30% during congress busy periods)

ASAP start - 6 month contract 

Hours: 37.5 per week plus ad hoc overtime when required

Hourly Pay Rates: £33 - £36 PAYE

The Role:

• To work strategically with the therapy area in the coordination and implementation of medical affairs events and materials, including development and execution of digital programmes, in line with EFPIA code
• Help disseminate medical education materials to OpCos where appropriate
• Responsible for the set up and operational execution of a variety of HCC sensitive cross border medical activities (standalone, congresses, AdBoards et) )
• Manage the project coordination with internal and external stakeholders/agencies
• Together with event owner also manage customer interaction with HCPs/HCOs/Scientific Societies organizing congresses and third scientific party events.
• Overall budget tracking and follow-up, working closely with budget owners within MEDED to ensure that the budget is spent according to the business plan 

Main responsibilities:

Medical Event preparation

• Work with budget owner on yearly plans of events and programs
• Coordinate the preparation of medical HCC sensitive events with the EMEA MAF team(s) event owner (MESRL for ME activities, or  EMPL, EMAD, EMAs, for other MAF events)
• Responsible for setting up preparation meetings with event owners and internal/external stakeholders/agencies. 
• Proactively reach out to event owner in a continuous way and escalate issues if needed

Event Project Management

• Responsible for preparation, conduct, and closure/reconciliation of HCC sensitive cross border medical events (standalone, congresses, advisory boards and individual consultancies…)
• Together with event owner, select & contract medical communication, production (including digital production) and logistics agencies for each event
• Together with the event owner, manage HCP communications and relationships
• Coordinate, align and act as primary contact point with all external agencies (MedCom, logistics, production)
• Closely work with the EMEA Event Support (P2P) team to follow contract, payment processes and event post filling reconciliation.
• Align with OpCo colleagues on dissemination of materials and the localisation of regional (parent/child) events and handle logistic updates and communication with OpCos on event basis
• Ensure effective onsite delivery
• Coordinate event wrap-up and evaluation including feedback forms
• Close and reconcile events against agreed budgets

Educational Grant or consultancy agreements management

• Together with the budget owner, obtain the required documentation for submission 
• Advise the requester on local HCC requirements or specificities
• Closely work with the EMEA Event Support (P2P) team to follow contract and payment processes 

HCBI tasks

• Management of all HCBI aspects related to event project management and Educational Grant/Sponsorship/Consultancy or speaker agreements management:
• iCONNECT submission, exception or incident, 
• post event reconciliation, filing and archiving, 
• Transfer of Value (ToV) and disclosure

Budget management tasks

• Follow-up with involved agencies their budget estimates and work orders/contract 
• Request PO numbers and work closely with the EMOS and EMEA Event Support Team (P2P)
• Follow up on invoices and reconciliations, support budget owner with reconciliation review of events (review agency budget proposals according to job description and rate cards).
• Together with budget owner, responsible for budget tracking and reporting of all activities including budget consolidation

General

• Ensure that all activities are carried out in compliance with regulatory guidelines, HCBI and company policy and for medical education projects follow the ME Excellence guidelines
• Maintain open communication and cooperation with other individuals in EMEA Medical Affairs Team to ensure knowledge exchange and sharing of good practice. 
• Look for efficiencies and improvements in the related business processes

Essential Skills & Knowledge

• Excellent interpersonal, organisational skills, time-management skills and communications skills, both written and verbal.
• Proven skills at developing and managing varied relationships within and outside the company.
• Ability to identify and resolve issues that arise during execution of tasks.
• Very organised and process oriented.
• Knowledge of J&J travel policies (AMEX), and internal systems used (including Concur, ICD, Cornerstone, eMP, LYNX and others ) of benefit 
• Awareness of, and advanced training in, Healthcare Compliance Business Integrity (HCBI).
• Knowledge of event creation and management in iConnect and TOV disclosure aspects in HPR
• Awareness of and adherence to Johnson & Johnson Credo values.

Experience required:

• 4-5 years’ experience in Pharma in an events based role
• Experienced in working in a complex matrix / virtual environment

Diversity, Equity & Inclusion:

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences

That is why we in Ireland are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.