Purchase Order Associate

PO Hub Associate X2

Location: High Wycombe (Hybrid working)

Duration: 6 months 

Hours: 37 hours 

Imagine your next supporting a global healthcare leader by ensuring smooth, accurate processing of purchase orders that help bring vital treatments to patients.

roles and responsibilities

To provide expertise and timely proactive support to navigate Purchase Order (PO) related operational Procurement processes. The Janssen UK PO Hub Associate is responsible for executing upon delegated Business Requesters (BR) PO Processing activities within eMP. 

This will include:

• Acting as the first point of contact for Business Requesters (BR) who want to raise a Purchase Requestion for external Suppliers of Indirect Goods and Services.

• Monitoring the UK PO Processing Portal for new Purchase Orders, Goods receipts, and Confidentiality Disclosure requests.

• Raising a Purchase Request (PR) in the eMarketPlace (eMP) on behalf of the BR, resulting in a Purchase Order (PO).

• Uploading proof of delivery provided by the BR to perform Goods Receipt (GR) in eMP.

• Creating a Confidentiality Disclosure agreement via eMarketContracting (eMC).

• Managing queries from Procurement related to the PR/PO/CDA, including approvals, and seeking input from the BR if necessary.

• Resolving PO/GR'ing queries with ASK GS Support Team 

• To manage mismatches in SAP LYNX within the Workflow Inbox

• Raising a request on behalf of the BR to adjust a PO value in case of changes or when a PO remains open after all GRs have been completed.

• Liaising with the BR on matters such as Invoice/PO mismatches.

• Building positive working relationships with key stakeholders. 

• Monitoring the PO Hub inbox for any correspondence with stakeholders regarding active requests.

• Informing BU PO Associates and BRs on any Procurement/system updates.

• As the role of the department evolves, undertake any other associated tasks as agreed and in line with the grade of the role.

key compliance requirements

• Ensure safety reporting requirements (timely AE/PQC reporting) as set out in company policies and SOPs (Standard Operating Procedures) are met and appropriately managed when planning projects, developing materials, executing projects and contracting vendors

• Ensure HCC and legal requirements (Fair Market Value, Transfer of Value rules, Promotional Materials rules) are fully understood, appropriately managed and complied with when planning projects, developing materials, executing projects and contracting vendors

• Ensure inspection readiness with respect to personal training compliance, and availability of recent CV and individualized Job Description

• If commissioning contractors or third-party organisations, put contracts in place and provide training so that these individuals also act in accordance with Johnson & Johnson HCC requirements when interacting with Healthcare Professionals and report adverse events and complaints (as above).

communication with others 

• Managing effective relationships with all key Janssen UK stakeholders including Patient Access, Communications Team, Operate, Finance, Commercial and Medical.  

• Drive engagement with relevant EMEA stakeholders e.g., Procurement, R2P, Contracting & Sourcing 

decision making autonomy 

• Raise Purchase Requestion in eMarketPlace where relevant stakeholder back up has been provided and checked

how to succeed

We're looking for candidates with experience in purchase orders or a background in finance, though this is not essential

You will also bring:

• Microsoft Office, especially Excel and Outlook

• Good attention to detail

• Experience working in Customer Services / Operations / Finance

• Ability to collaborate and build strong partnerships internally

Benefits

This role offers a very competitive hourly rate. This contract will run for a minimum of 6 months.

you are welcome here

Johnson & Johnson is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson Innovative Medicine

Patients inform and inspire our science-based innovations, which continue to change and save lives. Applying rigorous science and compassion, we confidently address some of the most complex diseases of our time and unlock the potential medicines of tomorrow.

Our diverse portfolio spans multiple therapeutic areas — Oncology, Immunology, Neuroscience, Cardiovascular, Pulmonary Hypertension, and Retina.

We are continuously working to develop treatments, aspiring to find cures, pioneering the path from lab to life, and championing patients every step of the way.

application process

We are looking to process the first round of applications within the next 2 working days.

We do not accept applications via email. 

Diversity, Equity & Inclusion

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.