Senior Administrator

Job Title: Senior Administrator - Communications Team

Location: Leeds + remote

The Role:

You will be responsible for supporting the general management of the copy approval process for advertising and promotional materials and claims. This will be accomplished by partnering with internal and externals stakeholders.

You will be responsible for traffic and monitors submissions through their workflow cycles.

Responsibilities:

• Process Owner of Johnson & Johnson EMEA copy and claims approval process
• Enables and manages the review and approval of ad/promo materials and claims
• Ensure a feasible submission process and meeting agenda creation (if applicable)
• Tracks progress of all assigned submissions through internal copy approval workflow
•  Will be responsible to manage multiple submissions simultaneously across several stakeholder groups
• Moderation of meetings & follow-up post meetings
• Leads discussions with internal stakeholders as well as external partners to ensure timely execution of copy approval process
• Must establish priorities independently based on workload and customer engagement
• Closed-loop verification of changes
• Asset management: ensures timely and accurate provision of approved asset in compliance with Johnson & Johnson record retention requirements
• Ensuring pending submissions are dealt within a timely manner
•  Managing the correct allocation of re-approvals

Process and process development

• Ongoing partnership and communication with cross-functional stakeholders (Regulatory, Medical, Legal, HCC, Data Privacy, ITS, Communications, HEMA, Marketing, SLD & Prof Ed, Quality, Omrix) in order to achieve business objectives
•  Partner with ITS and DARM to ensure that policies or procedures for digital/mobile activities are followed
• Respond to internal and external customer inquiries on submissions
• Takes initiative to propose modifications to procedures and processes as appropriate
• Understanding and adhering to all relevant business SOPs
• Technology / system (if applicable)
• Will be an expert on copy approval workflow and digital asset management system in order to provide guidance and support to internal and external customers
•  Pro-actively collaborate with the Compliant Communication technology team to identify and implement technology optimization

Experience and Education:

• Graduate degree or equivalent experience
• English language skills written and oral are required, additional languages would be advantageous
• At least 1 year of work experience in a regulated / quality environment (e.g. medical devices, pharmaceuticals)
• Knowledge of basic Marketing communication principles
• Cross functional team experience

Skills Required:

• Integrity and Credo based actions
• Strong communication skills
• Strong organizational skills
• Change management skills
• Project management skills and ability to work on multiple projects simultaneously
• Independent acting / working in administrative parts
•  Making decisions independently
• Ability to collaborate and work in a matrix organization supporting multiple stakeholders
• Must be results and performance driven
• Flexible working approach Basic knowledge of MDD/ MDR related regulations
• Analytical problem-solving skills

Computer / Digital skills:

• Personal computer skills, MS Windows, MS Office (MS Outlook, Word, Excel, PowerPoint, Explorer)
• Adobe Acrobat
• High level understanding of mobile applications & social media platforms

In Return:

In return for this role you will receive a 12 month contract with the possibility of extension. You will also receive a very competitive day rate, alongside the opportunity to work with one of the worlds leading pharmaceutical companies, Johnson & Johnson.

For more information about this role please contact Tabitha.crabtree@randstadsourceright.co.uk

OR click Apply now and submit you application!