Business Co-ordinator - Executive Assistant

Business Coordinator — Executive Assistant

Location: Allschwil (Hybrid) 

Duration of the contract: 6 months (initially) 

Hours per week: 40 hours

Imagine your next project enabling a global network of cardiovascular experts to operate as a connected, decision-ready network. You will drive the operating cadence for exploratory areas, ensuring that groundbreaking science moves from decision to execution without friction.

This role is the heartbeat of the Cardiovascular Therapeutic Area, partnering across leaders to maintain visibility on priorities while providing high-level executive support to keep senior governance bodies running efficiently in a fast-moving, global environment.

roles and responsibilities You will drive a consistent operating cadence and accelerate follow-through across cross-functional forums.

This will involve:

• Operating Cadence: Own leadership check-ins, business reviews, and planning touchpoints with clear objectives and outcomes.

• Cross-Functional Orchestration: Coordinate timelines across R&D, Finance, Legal, and external partners to advance priority initiatives.

• Tracking & Visibility: Maintain lightweight dashboards for actions, decisions, and milestones, proactively surfacing risks or slippage.

• Executive Administration: Manage complex calendars across global time zones, balancing business priorities and leader availability.

• Logistics & Travel: Coordinate travel, itineraries, and expenses (Concur) and manage end-to-end logistics for offsites and virtual meetings.

• Operational Excellence: Support budget tracking, PO/invoice coordination, and ensure the careful handling of confidential information.

how to succeed You are a proactive orchestrator who brings structure to ambiguity and possesses the executive presence to support senior Director/VP-level leaders.

You will also bring:

• Proven experience in business coordination or senior executive support within complex, matrixed life sciences/pharma organizations.

• Demonstrated ability to support executive-level individuals (Director/VP+) in a fast-paced environment.

• Advanced meeting management skills (agenda discipline, pre-reads, and action tracking) across global time zones.

• High proficiency with Microsoft 365 (Outlook, Teams, SharePoint) and expense/procurement tools (Concur, SAP/Ariba).

• Exceptional judgment and discretion when handling sensitive, business-critical information.

• Experience leveraging AI-enabled tools to enhance productivity (preferred).

• Strong organizational discipline and a continuous-improvement mindset.

benefits This role offers a very competitive hourly rate. This contract will run for 6 months (initially).

you are welcome here Johnson & Johnson is working to create an inclusive environment where diverse backgrounds, perspectives, and experiences are valued and each and every one of our people feels that they belong and can reach their potential. No matter who they are.

about Johnson & Johnson Innovative Medicine Patients inform and inspire our science-based innovations, which continue to change and save lives. Applying rigorous science and compassion, we confidently address some of the most complex diseases of our time and unlock the potential medicines of tomorrow. Our diverse portfolio spans multiple therapeutic areas — Oncology, Immunology, Neuroscience, Cardiovascular, Pulmonary Hypertension, and Retina. We are continuously working to develop treatments, aspiring to find cures, pioneering the path from lab to life, and championing patients every step of the way.

application process We are looking to process the first round of applications within the next 2 working days. We do not accept applications via email.

Diversity, Equity & Inclusion For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences. That is why we are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.