Data Analyst

Department:

Records and Information Management Operations (RIM Ops) is part of the Worldwide Records and Information Management (WWRIM) organization and reports into Information Security & Risk Management (ISRM). RIM Ops is responsible for the implementation and maintenance of RIM programs in compliance with the WWRIM standards and guidelines.

The objective of Records and Information Management (RIM) is to manage records in an efficient and effective way throughout their complete life cycle, from the moment they are created to the moment they are destroyed, and to ensure the preservation and accessibility of records in compliance with legal, regulatory, and historical requirements.

The function is to support the RIM Ops BENE/UK program in the provision of Records and Information Management services to 11 J&J companies in 3 sectors (Pharma, Medical Devices and Corporate)

Your responsibilities and your Impact:

• Maintenance of the network of contact persons (Records Coordinators, Archive Coordinators and Signature Authorities) in the different business units/departments

• Coordination of the archiving of inactive physical records with the Records Coordinators, Archive Coordinators, the mail room and Merak

• Coordination of scanning of vital records with the Records Coordinators and Merak

• Monitor compliance with the WWRIM Annual Training on a monthly basis

• Provide basic audit support

• Maintenance of the RIM Operations SharePoint site

• Perform records searches in the RIM databases for Document Collections for litigation

• Support the RIM Acquisitions & Divestitures Center of Excellence by coordinating all required e.g., perform searches in databases, motivate business partners to review records, archive applicable records

• Handling administrative requests and queries from EMEA Records Managers

• Document internal processes in Work Instructions to increase operational continuity

Education and Experience Required for Role

• Bachelor’s Degree

• Experience at Johnson & Johnson or in a complex working environment

• Experience in Records and Information Management or in a Compliance or Quality environment and understand the need to work accurately in line with existing Standards and Processes

• Enjoy working in a team, transparent and open to discussion

• Customer oriented and resistant to stress

• Self-starter with a hands-on mentality

• Strong written and verbal communication skills in English and Dutch

• Proficiency in MS Office (Microsoft Word, Excel, Outlook and PowerPoint) and Adobe Acrobat

• Excellent planning, scheduling and organizational skills with sense of priorities

• Discretion and confidentiality are essential attributes to possess

Things to remember before applying for this role:

• We do not accept applications via email.

If you are interested in this role please apply now! Make sure you fill out your application in full, your personal CV will be used for the recruiter’s reference only, they are not sent to Hiring Managers. Ensure all relevant information is included in your application! 

Thank you very much and we look forward to receiving your application.

Questions

If you would like some additional information about the role please contact: bdardenn@its.jnj.com (please note that we do not accept applications via email).

Diversity, Equity & Inclusion:

For more than 130 years, diversity, equity & inclusion (DEI) have been part of our cultural fabric at Johnson & Johnson and woven into how we do business every day. Our commitment to respect the dignity and diversity of all is embedded in our Credo.

We know that the success of our business depends on having the best talent in a workforce that reflects the diverse markets we serve around the world and an inclusive culture that values different perspectives and life experiences

That is why we in Belgium are working to create an inclusive environment where diverse backgrounds, perspectives and experiences are valued and each one of our people feels that they belong and can reach their potential. No matter who they are. Diversity, Equity & Inclusion at Johnson & Johnson means “You Belong”.